How to make a temporary change in existing schedules (Programs/Classes)?

Posted on: 5/14/2019 8:38:05 AM
Replied by : support@icaresoftware.com

Change Program/Class (PC) feature allows you to make temporary or permanent changes in the existing schedules. Two types of changes are allowed,

  1. Temporary Changes: To add a schedule between the schedule date ranges to an existing schedule.
  2. Permanent Changes: To end the existing schedule and add a new one.

To access Change PC feature,

  1. Navigate to a child’s profile page, hover your mouse on the schedule you wish to make the changes to and click the change PC icon.
  2. Change PC pop-out will appear on your screen. Choose one of the options from Temporary change or Permanent change and click a program name you wish to add temporarily or permanently.
  3. Enrollment confirmation pop-up will open up. Select schedule Start & End Date, Start & End Time, and click Continue.

TEMPORARY CHANGE

  • On selecting Temporary Change and adding a new schedule will end the existing schedule with End Date equal to one day less than the start date of the temporary program. A new schedule for the temporary program will be added as per the selected start & end dates and the existing program will resume again when the temporary program ends. 

EXAMPLE SCENARIO:

CHILD:

Starting Date – 1/1/2019 & Discharge Date – 12/31/2019

EXISTING SCHEDULE:

Start Date (SD) – 3/1/2019 & End Date (ED) – 8/31/2019

TEMPORARY SCHEDULE:

SD – 5/1/2019 & ED – 5/31/2019

SCHEDULE CHANGES:

Schedule 1 (Existing Schedule): SD – 3/1/2019 & ED – 4/30/2019

Schedule 2 (Temporary Schedule): SD – 5/1/2019 & ED – 5/31/2019

Schedule 3 (Existing Schedule): SD – 6/1/2019 & ED – 8/31/2019

 

PERMANENT CHANGE

  • On selecting Permanent Change option and adding a new schedule, the existing schedule will end with End Date equal to one day less than the start date of the temporary program. A new schedule for the selected program will be added as per the selected start & end dates.

EXAMPLE SCENARIO:

CHILD:

Start Date – 1/1/2019 & Discharge Date – 12/31/2019

EXISTING SCHEDULE:

Start Date (SD) – 3/1/2019 & End Date (ED) – 8/31/2019

TEMPORARY SCHEDULE:

SD – 5/1/2019 & ED – 6/15/2019

SCHEDULE CHANGES:

Schedule 1 (Existing Schedule): SD – 3/1/2019 & ED – 4/30/2019

Schedule 2 (Temporary Schedule): SD – 5/1/2019 & ED – 6/15/2019

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