How to manage Slot Scheduling and Reservation in iCare?

Posted on: 8/11/2020 7:45:08 AM
Replied by : support@icaresoftware.com

In the slot scheduling and reservation page, you can see the schedules of children and staff for each day.

1.Navigate to the Slot scheduling and reservation page form the universal toolbar and follow these simple instructions

2.Select the program/classes for which you need to see the schedule from the program/class dropdown and select the date.
3.Click on  ‘+’ icon near the All program of the room which will list all programs available in that particular room with a number of staff and children enrolled.

4.To add staff to the selected program click on the '+' symbol present immediately after the text Number of staff, which will open a pop-up dialog.
5.In which you can add staff name, start date, end date.once the save button is clicked the staff will be added to the program.

6. Similarly, you can add the child by clicking on the '+' symbol near Availability/Capacity.

7. You can also check the Availability/Capability of staff and children. we have calculated availability and capacity based on the teacher-child ratio in the specified room. This calculation is based on the 3 formulas.

Formula-1: For the past availability and capacity are calculated based on the staff and children checked-in.

 Example:

              Child-Teacher Ratio (A) : 5
             
Checked-in Staff (B)      : 2
             
Checked-in Children(C) :4

 Capacity (D)         : A x B = 5 x 2 = 10
 Availability (E)     : D - C = 10 - 4 = 6

 Formula-2: For Current day availability and capacity are calculated based on the staff and children checked-in.

Example:

              Child-Teacher Ratio (A)   : 5
              Checked-in Staff (B)         : 2
              
Checked-in Children(C)    : 4

 Capacity (D)           : A x B = 5 x 2 = 10
 Availability (E)       : D - C = 10 - 4 = 6

Formula-3: For future availability and capacity are calculated based on the staff and children assigned.

Example:

          Child-Teacher Ratio (A) :5
         
Assigned Staff (B)          : 3
         
Assigned Children(C)    :  7

         Capacity (D)        : A x B = 5 x 3 = 15
         Availability (E)     : D - C = 15 - 7 = 8

8.For the staff, we are not calculated capacity or availability. Changing the availability and capacity based on room capacity. And also managing the capacity of multiple programs in one room.

9. The child schedule can be extended by simply draging the scheduling time.


 

 

 


 

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